What Does Binding and Non-Binding Estimate Mean?

Surprises are great for birthdays, not moving day. That’s what a seasoned mover once told us, and it couldn’t be more accurate. Whether you're relocating across the street or across the country, one of the biggest stressors in the entire process is the unexpected costs that come with it.

If you've ever looked at a moving quote and thought, “Wait… is this even the final price?”—you’re not alone.

A recent study found that over 37% of Americans who moved in the last 12 months paid more than their original estimate, because they didn’t fully understand the difference between a binding and non-binding estimate.

These two types of estimates can make or break your moving budget. One option locks in your cost ahead of time, while the other offers flexibility, but can come with hidden price tags. But once you understand the binding estimate definition and the non-binding estimate meaning, you’ll be way ahead of the hidden surprises.

So, if you've been asking yourself, "Do I go with a set price or take my chances with a flexible one?"—you’re at the right place. We’ll discuss what is a binding and non-binding moving estimate and how you can confidently handle moving quotes without getting caught off guard.

What Is a Moving Estimate?

A moving estimate is a quote provided by a moving company that outlines the expected cost of your move. It’s based on factors like the weight or volume of your belongings, the distance you're moving, and any additional services you might need, such as packing or storage.

But: not all moving estimates are the same. There are different types, and each one affects how much you’ll actually pay. This is where understanding the difference between a binding and a non-binding estimate becomes essential.

 

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What Is a Binding Estimate?

A binding estimate is a written agreement between you and the moving company that locks in the total cost of your move. No matter if your items end up weighing more or less than expected, the price stays the same, as long as you don’t add extra services or items that weren’t included in the original estimate.

This type of quote gives you cost certainty. It's often the preferred choice for people who have a clear inventory and want to avoid surprises.

How It Works

Here’s how it typically goes:

1. The mover does an in-person or virtual walkthrough of your home.
2. You both agree on what’s being moved and any services needed (packing, storage, etc.).
3. A formal estimate is created, and it clearly states that it is binding.

4. On moving day, even if the weight turns out to be more or less, your price stays the same, unless you added extra stuff not included in the estimate.

Pros and Cons

Pros:

• Fixed cost; no surprises at delivery
• Great for strict budgets
• Helps avoid last-minute price hikes

Cons:

• If your move ends up being smaller, you don’t get a discount
• Any changes to your inventory may void the estimate or require a new one
• Some companies might overestimate just to cover their bases

What Is a Non-Binding Estimate?

A non-binding estimate is an estimated cost of your move, not a guaranteed one. It gives you a rough idea based on the mover's initial assessment, but the final price can change depending on the actual weight of your belongings and the services used.

In short, the non-binding estimate meaning is: "This is what we think it will cost, but you’ll pay the actual cost once the move is complete."

How It Works

Here’s how a non-binding estimate works out:

1. The moving company evaluates your inventory either in person or virtually.
2. They provide you with a quote, labeled clearly as non-binding.
3. On moving day, they weigh your shipment after  everything is loaded.
4. Your final bill is based on that actual weight, not the original estimate.

By law (according to the FMCSA), movers can only ask for 110% of the non-binding estimate at delivery. If the final cost is more, they must bill you later for the remaining amount, giving you some time to pay the difference.

Pros and Cons

Pros:

• Often offered for free
• Flexible if your inventory changes
• You only pay for the actual weight of your shipment

Cons:

• Final cost may be higher than estimated
• Less predictable—harder to budget
• Can be used as a lowball tactic by shady movers

 

Still unsure which estimate works best for your move? Use our moving company search tool to find trusted movers and get personalized quotes.

Binding vs. Non-Binding Estimate - Key Differences

When it comes to moving, knowing the difference between a binding and a non-binding estimate can be the difference between a smooth experience and a stressful one. Both options have their place, but they work in very different ways.

If you’re someone who needs clear numbers and a guaranteed price, a binding estimate might be the way to go. But if you're still figuring out what you’re taking, or want to keep your options open, a non-binding estimate could offer more flexibility.

Here’s a quick side-by-side to make it easier to compare:

 

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Which Type of Estimate Should You Choose?

So, you’re probably wondering: “Which one’s better: binding or non-binding?” The truth is, it depends on your situation.

Here’s how to break it down:

Go with a Binding Estimate if:

• You know exactly what you're moving, no last-minute additions
• You want a fixed, guaranteed price (no surprises)

• You’re working with a tight budget and need cost certainty

• Your move is well-planned and not likely to change

Go with a Non-Binding Estimate if:

• You're still sorting through stuff and not 100% sure what's going on

• You want some flexibility to add/remove items before moving day

• You're okay with the price possibly going up based on the final weight
• You want to keep your options open and aren’t tied to a strict budget

Consider a Binding Not-To-Exceed Estimate if:

• You want the safety of a max price
• But you also like the idea of paying less if the load ends up lighter
• You’re looking for a mix of flexibility and cost protection

 

Not sure if full-service or self-service movers fit your budget? Find the difference between Full-Service vs. Self-Service Moving and what to expect.

Common Mistakes to Avoid with Moving Estimates

Moving already has enough going on, so the last thing you want is to make a simple mistake that ends up costing you extra. Here are some quick, common pitfalls to watch out for when dealing with moving estimates:

Not Asking What Type of Estimate It Is

Always confirm if it’s a binding or non-binding estimate. Don’t assume. The type of estimate affects your final bill.

Assuming the Estimate Is Final

A non-binding estimate is just a starting point. If your items weigh more or take longer to process, expect to pay more.

Leaving Things Off the Inventory List

Be honest and thorough. Adding items at the last minute could void a binding estimate or hike the cost of a non-binding one.

Not Getting It in Writing

Verbal quotes are risky. Always get a written estimate that clearly shows what’s included and what kind of estimate it is.

Chasing the Cheapest Quote

A super low non-binding estimate could be a bait-and-switch. If it looks too good to be true, it probably is.

 

First time moving out and feeling overwhelmed? Our moving out for the first time checklist has everything you need to stay on track.

Questions to Ask Moving Companies

Before you lock in your mover, take a minute to ask the right questions. These aren’t just “good to know,” they can protect your wallet and your belongings.

Here’s what you should be asking:

About the Estimate

• Is this a binding or non-binding estimate?
• Can you explain the difference between the binding and non-binding estimates?
• Do you offer a binding not to exceed estimate?
• Will the final price change if the weight is more or less than estimated?

About What’s Included

• What specific services are included in this estimate (packing, stairs, fuel, storage, etc.)?
• Are there any potential extra charges not listed here?

• How do you calculate the cost?

About Your Company

• Are you licensed and insured?

• Can I see your written estimate and contract before move day?

• How do you handle damage claims or disputes?

 

Want movers who actually honor their quotes? Check out our best long distance moving companies in the USA that are handpicked for reliability and pricing transparency.

Recommended Resources

• Local vs Long Distance Moves

• How To Choose The Best Movers

• How to Settle In Quickly After a Move

• A Day in the Life of a Professional Mover