You never realize how much stuff you’ve accumulated until you try to move it.
It's funny but also true. Whether it’s an office full of paperwork, computer equipment, or a whole warehouse of inventory, moving your business isn’t as simple as throwing a few boxes in a truck.
In fact, according to a study by the American Moving and Storage Association (AMSA), about 40% of businesses that relocate report facing unanticipated complications during the move.
So, it’s a bigger deal than you might think.
Now, imagine this: You’ve decided to move your office to a bigger location (maybe you're growing). Or perhaps you've got a warehouse full of machinery that needs to go across the country.
The first thing you’re probably Googling is: “How to find a commercial moving company?”
Don't worry; we’ve got your back!
In this guide, we will explain exactly how to find the right commercial moving company so you can avoid all the headaches.
Step 1: Figure Out What You Really Need
Before you start Googling “commercial movers near me,” take a moment to figure out exactly what you need. It sounds simple, but this is the first (and most important) step.
Are you moving to a small office with just a few desks and computers?
Or are you dealing with an entire factory or warehouse with big machines and thousands of items?
The type of move you’re planning will impact the kind of moving company you’ll need.
Here’s the breakdown:
- Small Office Move: You need a company that specializes in office moving services, such as desks, chairs, computers, and files that are easy to pack but need to be done quickly and efficiently.
- Industrial Equipment Move: If you’re relocating heavy machinery or a whole production line, you need industrial moving companies that know how to handle the big stuff.
- Warehouse Relocation: If you’re moving a warehouse full of inventory, shelving, and maybe some large machines, go for warehouse moving services that can handle bulk items and delicate inventory.
The point is, “Know your needs!” This helps narrow down the search.
Step 2: Research Multiple Moving Companies
Now that you know what you're working with, it's time to find some potential moving companies.
But don’t just settle for the first one you see—do your homework!
If you're working with a tighter budget, start by Googling "commercial moving company" or even "affordable commercial movers."
It’s tempting to pick the first one you see, but you want to explore your options.
Here's what you should look for:
- Experience: Does the company have experience with businesses like yours? A company specializing in office relocations might not be the best fit if you're moving an industrial warehouse.
- Reviews: Scour the internet for customer reviews and testimonials. Try not to get too caught up in the occasional bad review, but overall, check what people are saying about them.
- Services Offered: You might not need every service, but make sure the company provides the basics. Do they offer packing services? Can they handle long-distance commercial moving? Are they insured?
Searching for the crème de la crème of commercial movers? Our Best Commercial Moving Companies list showcases top-rated professionals ready to make your move smooth.
Step 3: Request and Compare Quotes
You've done your research, and now it's time to get those commercial moving quotes!
Always get at least 3-5 quotes before making a decision. This helps you see what's reasonable and gives you an idea of the price range.
But don't just go for the lowest price. Remember the old saying—“You get what you pay for.”
If a company’s quote seems too good to be true, it probably is.
Make sure to ask about all fees upfront: Is there an extra charge for business relocation services? What about packing, unloading, or even last-minute changes? Get the full picture.
Here’s a quick breakdown of what to look for in your quotes:
- Basic Services: What’s included in the quote? Packing, loading, unloading, and transport should all be covered.
- Insurance: Does the company offer insurance for your business items? If not, what are your options?
- Travel Fees: Some movers charge extra for long-distance or moves that require special accommodations. Ask about this upfront to avoid surprises later.
Step 4: Look at Experience and Specializations
It's tempting to go with the lowest price, but if a company lacks experience or specialization, it could cost you more in the long run.
Why Experience Matters
If you’re moving a whole office, you want movers who are familiar with things like sensitive electronics, file systems, and office furniture. For big warehouses or industrial moves, you want a company that’s done it before and knows how to handle bulky equipment.
Here’s a pro tip: Ask them for case studies or references from businesses like yours. Were they able to execute a business relocation service on time and without any damage? Did they help with the planning? This shows you that they know the ropes.
Specialization is Key
You may need a company that specializes in long-distance commercial moving or one with extra resources to move specialized equipment. Make sure the company has the right team and equipment for your specific needs.
Want to avoid common moving mistakes? Use our Office Moving Tips to ensure a smooth transition without headaches.
Step 5: Ask the Right Questions
Now comes the fun part—asking the questions!
Here’s a list of things you should ask every company you’re considering:
Do you have insurance?
Never move anything without insurance. It doesn’t matter if it’s just a few office chairs or a warehouse of machinery—accidents can happen. Get the lowdown on their insurance policies.
What’s your track record with commercial moves?
They may have moved a few homes, but have they handled office moving services or industrial moving companies before? It's a big difference; you want someone who knows the ropes.
How do you protect my assets?
They should have a process for protecting your property—whether it’s wrapping up furniture, using padded trucks, or securing items in transit. Ask about how they avoid damage during the move.
Can you provide references?
Ask for at least 2-3 business references so you can better understand what it's like to work with them. It's better to be safe than sorry.
Worried about moving your workspace without losing your mind (or your stapler)? Swing by our Ultimate Office Relocation Checklist to keep things under control and chaos-free.
Step 6: Double-Check Their Credentials
A legitimate moving company should have all its legal ducks in a row. Check their credentials before you sign any contracts.
- Licensing: In the U.S., movers must be licensed by the Federal Motor Carrier Safety Administration (FMCSA) for interstate moves. This ensures they meet certain safety and insurance standards.
- Insurance: As mentioned earlier, make sure they have liability and workers’ compensation insurance. You don’t want to be liable for accidents that happen during the move.
- Accreditations: Look for moving companies that are part of professional organizations like the American Moving and Storage Association (AMSA).
Step 7: Trust Your Gut!
After you’ve done all the research, gotten quotes, and asked questions, it’s time to trust your gut.
How do you feel about the company?
Did they seem reliable and professional?
Did they take the time to listen to your needs, or did they rush through the process?
If something doesn’t feel right, don’t ignore it! There are plenty of great professional office movers out there, and you need to find one that makes you feel comfortable.
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